TAYLOR BAY BEACH CLUB
6.18.2011
BOARD MEETING MINUTES
Open Meeting: 11 am
Owners present: 11
Board Members Present -
LeRoy Seeley (President), Steve Stemhagen (Vice President),
Alice Carey,Treasurer, Sue Hannah, Secretary, Wilbur Dukes,
Bob Robinson, Ron Ward
Board Members Absent - 0
Minutes from the May 7, 2011 board meeting accepted.
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$ 87,600.00
2011 dues income budgeted
Treasurers Report:
Bank Accounts:
$ 38,082.29 Checking
KeyBank
Sound Bank
4,738.52 Checking
$ 42,820.81 Total
$
Emergency Reserve
9,071.92
$ 51,892.73 TOTAL
$ 39,501.07
Spending to date
$
2011 Dues uncollected
6,567.95
$ 22,980.65
5 owners past dues owing
$ 39,501.00
2011 budget to date
Several owner(s) will be receiving a water shutoff notice.
Bearson Update:
Bearson’s property auction did not sell, is now in foreclosure, will receive a formal eviction notice in 30-
60 days.
Treasurer’s report accepted.
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Special Committee Report:
From the Policy Compliance Committee- Certified reminder letters were sent out to 16 owners
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regarding properties which may be in violation of TBBC’s By-laws and or Policies. Some letters
were accompanied by photos. Of the 16 letters sent, 3 letters came back unclaimed, 2 owner s
have not complied as of today.
Special Committee report accepted.
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From the President:
Welcomed all owners present.
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Thank you to Sue & Fred Hannah for holding the meeting at their home.
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Welcomed Bob Robinson to the board.
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Thank you to Lois Sweany for serving as a board member
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An issue involving a resident and the police has been resolved for now.
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New pump house construction is set to begin. Setting the concrete blocks on Monday, June 20th
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@ 10 am. If you would like to volunteer with the construction please contact LeRoy Seeley.
Old Business:
Road Repair-Paving:
Michael Meeker of Northern Asphalt came out again to meet with Steve
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Stemhagen and John and Alice Carey. Steve was unavailable however the Carey’s met with
Michael. It was determined that due to further water/spring damage in the 6 most problematic
areas; a more aggressive approach to fixing them will be required.
Given the possibility that unforeseen damage may be found after work begins, the board agreed
that a $5,000.00 contingency for overage be included in the bid proposal.
This has increased the bid estimate by $17,049.50. Even with this increase, the bid is still under
the amount the membership approved at the Spring General Membership Meeting, May 7,
2011.
KeyBank said that due to our Non-Profit status we are not eligible for a Line of Credit.
KeyBank has approved a loan which includes the $5,000.00 contingency.
KeyBank requires that this loan include rolling in the remainder of the amount owing on the old
paving loan. The new loan is for $56,162.12.
Motion made and approved to accept the $ 56.162.12 7 year term Paving loan from KeyBank.
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The board agreed that we need clarification from Northern Asphalt on some aspects of the
proposal prior to signing. Also, a suggestion was made to take the contract to our attorney Mark
Roberts for review prior to signing.
Action item: Alice will contact Mark Roberts to arrange to bring the contract to him for review.
Action item: Steve, John Carey and Bob will pursue clarification from Northern Asphalt before signing
the contract.
Unfinished Business:
Beach Sign:
LeRoy has possibly found a company to make the sign very inexpensively. This
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company produces the highway signs.
Action item: LeRoy and Alice will contact the company with our requirements and have the sign made.
sponsoring a workshop on Emergency Preparedness on Tuesday, June 28th from 1-4 pm at the
KP Civic Center, 17010 S Vaughn Road. A flyer will posted at the mailboxes. If anyone wishes
to attend, please call Mary Ware Blythe, Emergency Preparedness Intern, Key Peninsula Fire
Emergency preparedness: The KP Fire Department and the KP Community Council are
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Department @ 253-884-2222 or by email marywareblythe@yahoo.com. Everyone is encouraged
to attend. There will be a panel of experts as well as a speaker from Homeland Security.
There will also be 2 Drill Planning Meetings on Monday evenings July 18th and July 25th @ 7pm
at the Key Center Fire Department. If you plan to attend there will be a sign up sheet posted
at the mailboxes or you can call or email Mary Ware Blythe to let her know you plan to attend.
Everyone is encouraged to attend.
New Business:
New owners: Charlie and Kim Baisch have purchased the Bruett/VanDyk home.
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Aggressive and disruptive renter: The board agreed that a letter needs to be sent to a landlord
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regarding their renter who has had issues with several residents.
Sewer plant Mowing: A question of who’s responsible to mow at the sewer plant.
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Action item: Steve will call Bill and ask if he is willing to mow.
Written contracts: A question was raised regarding written contracts. The only written contract
is with the Sewer/Water plant operator.
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Action item: Alice will contact Peninsula Lawn and Garden regarding a written contract.
Broken water pipe: Bob Robinson noted that a for sale vacant home in the cul de sac across the
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street from his home apparently has a broken water pipe.
Action item: Steve and Bob will turn off the water.
Fire Hazard Letters: will be sent out sometime in July to owners with vegetation which needs to
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be cut back on their properties.
Community Yard Sale: An email was received voicing concerns for the neighborhood Yard Sale.
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Shannon Irwin will be contacted to see if there has been any interest.
Fourth of July :
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FIREWORKS AT THE BEACH ONLY -------- SUNDAY JULY 3RD @ 9PM!!!!
Parade-meet at the mailboxes at 1pm to join in the parade
Ice Cream for everyone – donations gladly accepted.
Horseshoe tournament-meet at the horseshoe pit @ 3pm. The winner gets to take home the
coveted Broken Horseshoe award.
Potluck at the beach-4pm at the Beach Cabana (weather permitting)
Date of next meeting: Saturday, July 23rd 2011 place to be determined
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Meeting adjourned.